Meetings

Admission Committee Meeting

The Admissions Committee ensures smooth communication on matters relating to admission procedures. Meetings are held primarily during the process of admissions and thereafter to facilitate seamless rendering of admissions and to choose the most eligible candidates for B.Ed., B.Ed.Spl.Edn. (VI), M.Ed., M.Phil., and Ph.D.

The members scrutinise applications and check if admissions are given subject to the norms and regulations of Tamilnadu Teachers Education University.

Purchase Committee Meeting

The Purchase Committee Meetings are conducted to identify and monitor the purchases required for all academic and administrative purposes.

The members also check on the need and credibility of the requirements and scrutinise all the purchases made in the institution. All purchases to be made are scanned and finalised in the meeting and a detailed report of purchases made is consolidated and maintained by the committee, to be produced when needed. Only quality materials are procured and standard purchase procedures are strictly followed subject to the final decision of the committee.

Grievance and Redressal Committee Meeting

Grievance and Redressal Committee Meetings are normally held twice a year and as and when need arises. During the meeting, the grievances put forth by the students and the faculty members are addressed and the most favourable solution sought after. Grievances can either be brought in person to the Principal or dropped in the grievance box.

These are collected and during the course of the meetings, the grievances are reviewed, their causes probed into and an unbiased effectual solution is sort at. The minutes of the Grievance and Redressal Committee meetings are recorded and the purpose of this committee is to ensure that a conducive environment prevails in the institution.

Student Welfare Committee Meeting

The Student Welfare Committee Meetings are normally held twice a year. The Principal also meets the student body and the faculty members from time to time, interacting with them in an open manner to check if they are doing well. Suggestions are most welcomed and they are implemented if found feasible.

The Student Welfare Committee, through its meetings seeks to provide support to the educational scenario in the Institution. These meetings serve to create a positive bonding between the students and the institution by addressing the personal, academic and social concerns of the students.

Anti-Ragging Committee Meeting

The Anti-Ragging Committee conducts meetings to discuss any menace in the institution and consider the complaints received from the students if any.

The meeting discusses measures to sensitize students against the consequences and evil effects of ragging and the need to deter any such incident.

Examination Committee Meeting

The Examination Committee is an apex body of the Institution. They hold meetings to set principles and guidelines for the smooth conduct of the examinations and plan systematically, the allocation of duties, setting up the scrutinising committee for scrutinising question papers, scheduling of examinations, mode of maintenance of records and publishing results.

The Examination Committee conducts meetings to decide on the panel of examiners and also to finalise the results of examinations held. The budgetary allocation towards the expenses to be incurred during the conduct of examinations is also finalised in the meetings.

Library Advisory Committee Meeting

The Library Advisory Committee makes recommendations concerning the requirements of the library. These issues may include policy matters, collections, services, and facilities.

The meetings are held twice a year and the members work on the recommendations for new books, journals and magazines. Budgetary allocations for the library are studied and concerns related to the library are discussed in the meeting.

Teaching and Non-Teaching Staff Meeting

Faculty meetings are conducted at the beginning of the year to plan the schedule for the academic year and through the year at regular intervals to decide on the course of action, to ensure the smooth functioning of the institution, to allocate duties and to review the working of the ongoing academic affairs. Faculty meetings also provide a valuable opportunity for systematically building the instructional capacity of teachers and to focus on professional development.

Non-teaching Staff meetings are also conducted on a regular basis to ensure that the functioning of the non-academic and administration areas are taken care of. Meetings also confirm the required standards assigned for every task. The meetings also discuss the professional boundaries they need to maintain with faculty and students.

Parent Teacher Association Meeting

Parent Teacher Association Meetings are conducted wherein the facilities of the institution and strategies planned are explained to the parents. Training programmes and action plans to improve slow learners are disclosed to the parents.

PTA meetings strengthen the bond between the parents and the institution. The academic programmes receive a facelift when parents are involved in the decision making process. During the meeting, parents are made aware of the school internship programmes. Suggestions by parents are also welcomed during the meetings and they implemented if found feasible.

Alumni Association Meeting

Alumni Association Meetings are held to promote and foster mutually beneficial interaction between the Alumni and the Alma Mater. The sole purpose of Alumni Association Meetings is to keep in touch with the alumni so as to raise the profile of the institution.

The members of the Alumni discuss the progress of the institution and focus on constructive ways of contributing to the institution and the society at large. During the meetings, the members plan, organize and coordinate alumni association activities as well as design association services for the students.

Kamal Nehru Hostel Committee Meeting

The Kamala Nehru Students’ Hostel is a safe haven for resident students staying far away from their home. Hostel Committee Meetings are held regularly and also when need arises to check on the functioning  of the mess, cleanliness of the rooms, water and electricity facilities and any other issues also.  The Warden and Deputy Warden enquire on the welfare of the students and solve problems if any.

 

Planning and Evaluation Committee Meeting

The Planning and Evaluation Committee meets to envision and articulate prospective plans for the development and growth of the institution. The faculty development programmes, academic and other related activities of the college are reviewed from time to time. The Committee also takes up responsibility to plan for resource mobilization through industry interaction, to promote teaching innovations and extension activities in the institution.

The Planning and Evaluation Committee assesses in its meetings, the standards of Education and works towards quality enhancement of the college. They also draw new schemes of development for the college. In a nutshell, they work towards the furtherance of academic excellence.

Internal Quality Assurance Cell (IQAC) Meeting

The IQAC acts as a nodal agency of the institution for quality-related activities. The IQAC meets every quarterly and always ensures quality enhancement, heightened level of clarity and focus in institutional functioning. The IQAC in its meeting reviews the academic and research programmes for that quarterly and suggestions are given by the members and feedback if any is implemented. Moreover, the plan of action for the next three months is laid out.

The IQAC ensures timely, efficient and progressive performance of academic, administrative and financial tasks. The Annual Quality Assurance Report (AQAR) is also prepared at the end of each academic year. The IQAC, in its meetings, also recommends strategies to be adopted for the teaching learning process and for enhancing research facilities and other infrastructure. The IQAC meetings act as a scanner through which all academic and research activities are scrutinised for quality checks.

Standing Condemnation Committee Meeting

The Standing Condemnation Committee meets to check on the articles/books/furniture to be condemned or disposed of. They make a detailed assessment as to whether the goods need to be condemned or disposed of and they are done so, by strictly adhering to the rules for the condemnation and disposal of goods.

Finance Committee Meeting

The Finance Committee meets to check if necessary formalities have been observed in incurring expenses for purchases made. During the meeting, the members see that expenses have budgetary provisions, they check on the allocation of funds under the different headings for various curricular and co-curricular activities. They also recommend for approval by the Management, the financial proposals referred by the Principal. The Finance Committee meets at least twice a year.

Board of Studies Meeting

The Board of Studies is a statutory body and reports to the Academic Council. All academic matters are handled by the Board of Studies. The Board of Studies looks into the structure of the existing programmes, prepares course syllabi, and amends academic rules and teaching standards.

Introduction of a new paper, changes in the existing papers, suggesting the panel of examiners to the Academic Council and modification in the mode of assessment are brought about in the Board of Studies meeting. All the decisions and recommendations finalised in the Board of Studies meetings are recorded and forwarded to the Academic Council for their consideration and approval. The Board of Studies meets as often as may be necessary but not less than two times during the academic year.

Academic Council Meeting

The Academic Council is the principal academic body of the Institution and is responsible for the maintenance of standards of education, teaching and training, research and evaluation procedures. The Academic Council meets at least twice a year. Any changes or modifications carried out in the Board of Studies meetings is forwarded to the Academic Council for its approval.

The meetings are held primarily to scrutinise and approve the decisions taken at the Board of Studies meeting or to initiate any procedures on its own accord with regard to courses of study, academic regulations, curricula, syllabi, instructional and evaluation arrangements. The Academic Council can even reject the proposal of the Board of Studies, citing reasons to do so. Furthermore, the Academic Council can recommend to the Governing Body, proposals for institution of new programmes, scholarships and frame regulations for the same.

Autonomous Governing Body Meeting

The meetings of the Governing Body are held at least twice a year. The Governing Body guides the College while fulfilling the objectives for which the College has been granted Autonomous Status. Furthermore, the Governing Body institutes scholarships and prizes on the recommendations of the Academic Council and approves new programmes of study.

All recruitments of Teaching Faculty/Principal are made by the Governing Body in accordance with the policies laid down by the UGC and State Government from time to time. The Governing Body also approves the annual budget of the Institution before submitting the same to the UGC.

College Committee Meeting

The members of the College Committee meet as and when required to discuss Academic and Administrative and Management related affairs of the college. They provide input on the strategic direction of the institution, including monitoring institutional plans. All matters related to the appointment of faculty are taken up by the College Committee.

Academic and Administrative Audit Report

The Academic and Administrative Audit is a system in an istitution to control and maintain high standards in the field of Education. The focus of the AAA is to evaluate the proceedings of various academic processes of the institution and thus check on the academic machinery of the institution.

The Academic and Administrative Audit is both internal and external. The Internal AAA is carried on by the internal audit team which includes the Principal , 2 senior faculty members, a representative from the Management and the IQAC Co-ordinator. The team reviews the academic processes in the Institution and prepares a self- study report. The External AAA is run by experts outside of the institution. The External team meets and interacts
with the Principal , faculty and the IQAC members on the details of the academic programmes conducted for that period of audit. The Self-study report prepared by the Internal AAA team and the documents supporting the same is verified and the report presented. The suggestions and recommendations drawn out by the external AAA team will be implemented in the future for the betterment of the Institution.