Teaching and Non-Teaching Staff Council
There are 40 Teaching Faculty Members and 15 Non-teaching Staff appointed by the College as per the norms of the Tamil Nadu Teachers Education University, Government of Tamil Nadu, University Grants Commission and National Council for Teacher Education. Teaching and Non-teaching Staff Meetings provide a valuable opportunity for planning and developing the overall academic activities, administrative support functions and to focus on the professional development of all teaching and administrative staff. These meetings are conducted on a regular basis to ensure the efficient functioning of the academic and administrative staff. In addition, the student-related activities, such as admission, coursework, and welfare are also planned band discussed. The meetings serve as a general platform to monitor and evaluate the progress of such activities, and recommend further actions appropriately.
- To schedule the meetings to discuss matters related to teaching and non-teaching staff, students and infrastructure development at regular intervals;
- to decide on the course of action;
- to ensure the smooth functioning of the Institution;
- to allocate duties for teaching and non-teaching staff members;
- to review the ongoing academic affairs related to course work and academic Degree Programmes;
- to discuss student and staff-related welfare activities; and
- to discuss the overall infrastructure development, including administrative office, classrooms, basic facilities and hostel.
The Principal with nine Faculty members constitute the Admission Committee to ensure transparency on matters relating to admission procedures as per the directions of Government of Tamil Nadu and Tamil Nadu Teachers Education University. Meetings are held to approve the Admission Application Forms, scrutinize the certificates of candidates admitted through Single Window System and candidates applied and selected under Management Quota for B.Ed., B.Ed. Special Education (Visually Impairment) Programmes, and candidates applied for M.Ed. and M.Phil. Programmes.
- to check Admission Application Forms for clarity and completeness;
- to scrutinize applications received from students; and
- to finalize admissions made in accordance to the norms and regulations of the Government of Tamil Nadu and Tamil Nadu Teachers Education University, subject to the approval of the Secretary of the College.
Purchase & Maintenance Committee
The Purchase & Maintenance Committee consists of the Principal and eleven Faculty members. Meetings are conducted periodically to identify and monitor the requirements for all academic and administrative purposes. The members check on the need and credibility of the quotations received and finalizes the requirement, subject to the approval of the Secretary of the College. Further the Committee scrutinizes the final purchases that have been recommended for purchase in the earlier meetings by the Committee.
- to procure items and materials of good quality;
- to work on cost effectiveness of materials to be procured;
- to adhere to the prescribed procurement procedures; and
- to record the decisions made by the Committee.
Grievance and Redressal Committee
Grievance and Redressal Committee is consists of the Principal, eight Teaching Faculty Members and three student representatives from the B.Ed., M.Ed. Programmes and from the Kamala Nehru Students’ Hostel. Grievance and Redressal Committee Meetings are held periodically and also when the need arises. During the meeting, the grievances put forth by the students, faculty members and non-teaching staff are addressed, and the appropriate action plans are arrived at. Grievances can either be conveyed in person to the Principal or letters be dropped in the Grievance Boxes placed at the Unit of the Controller of Examinations, College Block and Kamala Nehru Students’ Hostel. The grievances are reviewed, their causes are probed into, and redressal measures are arrived at.
- to uphold the dignity of the College by ensuring congenial atmosphere;
- to promote cordial Student-Student relationship and Student-Teacher relationship;
- to encourage the students to express their grievances or requirements without any inhibition;
- to ensure that students respect the right and dignity of one another;
- to prohibit Ragging in any form;
- to come up with appropriate Grievance-Redressal Mechanisms and plan of action; and
- to review earlier redressal activities.
Student Welfare Committee
The Principal along with all Teaching Faculty members constitute the Student Welfare Committee, to address all students. The Student Welfare Committee Meetings serve to create a positive bonding between the students and the Institution by addressing the personal, academic and social concerns of the students. The Principal and Faculty members meet and interact with students from time to time, to seek their views and concerns, and develop confidence and trust in them concerning the College and its functioning.
- to develop overall welfare plans for student well-being;
- to conduct remedial coaching classes for needy students;
- to organize special lectures and workshops on life skills, personality development, writing assignments and making oral presentations;
- to guide the SC/ ST/ OBC/ PWD students to properly utilize the benefits of the schemes offered by the State Government and Government of India; and
- to sensitize students on smooth functioning of the College.
The Anti-Ragging Committee consisting of the Principal, eleven Faculty members and three student representatives from the B.Ed., M.Ed. Programmes and from the Kamala Nehru Students’ Hostel, conducts meetings to discuss any ragging related issues in the Institution or at the Hostel and to consider and act on the complaints received from the students, if any. The meetings discuss the measures to sensitize students against ragging and the need to deter from any such incident.
- to inculcate human values among students;
- to keep a continuous watch and vigil over students to prevent the occurrence of ragging;
- to promptly deal with the incidents of ragging brought to the notice of the Head of the Institution who takes the ultimate responsibility of no ragging ion the College;
- to provide students the information pertaining to contact address, telephone numbers and email id of the immediate persons to receive their complaints;
- to create awareness among the students about Anti-ragging; and
- to take all necessary measures for prevention of ragging inside the Campus, especially in Hostels.
The Examination Committee consisting of the Principal, being the Chief Controller of Examinations, Controller of Examinations and three senior Faculty members holds meeting to set principles and guidelines for the smooth conduct of the examinations, systematically plan the allocation of duties, setting up appropriate Committees for scrutinizing question papers, scheduling of examinations, mode of maintenance of records and publishing of results.
- to decide on the panel of examiners;
- to scrutinize question papers and audit the evaluated answer sheets;
- to plan and execute the smooth conduct of End Semester theory and practical examinations;
- to finalize the results of examinations held; and
- to decide on the budgetary allocation towards the conduct of examinations.
Library Advisory Committee
The Principal, Librarian, nine Faculty members and three student representatives from the B.Ed., M.Ed. Programmes and from the Kamala Nehru Students’ Hostel constitute the Library Advisory Committee to make recommendations concerning the requirements of the library. It includes policy matters, collections, services, and facilities provided by the library. Budgetary allocations, recommendations for new books, journals and magazines for the library are discussed in the meeting. The meetings are held twice a year.
- to appraise students of general directions to the use of the Library;
- to review the performance of the library with respect to having reading resources for the academic programmes of the College;
- to develop action plan for the library infrastructure facilities, products and services;
- to monitor and evaluate the recent trends and developments in the library functioning;
- to provide need-based information services; and
- to design procurement procedures and allocation of budget accordingly.
Planning and Evaluation Committee
The Planning and Evaluation Committee consisting of the Principal, four Teaching Faculty members and two Non-teaching Staff meets to envision and develop prospective plans for the development and growth of the Institution. The Committee takes up the responsibility to plan for resource mobilization through projects and support from NGO’s and industries, promote teaching innovations, research activities and extension activities in the Institution. The Planning and Evaluation Committee works towards quality enhancement and standards of education in the College.
- to review the academic and r related activities of the College;
- to review the students and faculty development programmes;
- to visualize and formulate perspective plans for the development and growth of the College;
- to design the plan of action for campus infrastructure development and initiation of prospective plan;
- to promote research and extension activities in the College campus;
- to promote student placement programmes; and
- to strive towards academic excellence related to teaching, research and student performance.
Standing Condemnation Committee
The Standing Condemnation Committee consisting of the Principal, five Teaching Faculty Members and two Non-teaching Staff meets to check on the articles / books / furniture and it makes assessment on the goods need to be condemned or disposed off by ensuring adherence to the rules for condemnation.
- to identify and categorize the items to be disposed off as obsolete, unserviceable or scrap;
- to inspect the items to be condemned;
- to seek approval of the recommendations of the Standing Condemnation Committee from appropriate bodies or authorities;
- to evaluate the quotations given by the vendors;
- to dispose the items as per the directions of the Standing Condemnation Committee.; and
- to decide the mode of disposal of condemned items adhering to the Institutional Policy Guidelines for Condemnation and Disposal of Electrical and Electronic Equipments and Furniture.
Internal Quality Assurance Cell (IQAC)
The IQAC is a nodal agency of the Institution for quality-related activities consisting of the Principal, two Non-teaching Staff, seven Teaching Faculty members, College Secretary as Management Member, two nominees from Local Society, two nominees from Students, two nominees from Alumni, two nominees from Stake Holders and IQAC Member Co-ordinator. The IQAC meets every quarter and ensures quality enhancement, enhancing the level of clarity and focus, in Institutional functioning. The IQAC, in its meetings, reviews the academic and research programmes for respective quarter, and suggestions are given by the members and feedback, if any is implemented and the plan of action for the next three months is laid out. The IQAC ensures timely, efficient and progressive performance of academic, administrative and financial activities. The Annual Quality Assurance Report (AQAR) is prepared at the end of each academic year. The IQAC meetings act as a scanner through which all academic and research activities are scrutinized for quality checks.
- to act as a change agent in the Institution;
- to create a learner-centric environment conducive for quality education;
- to systematize feedback mechanism from students, parents and stakeholders;
- to coordinate and improve internal communication to facilitate implementation and quality assurance towards its stakeholders;
- to develop, apply and monitor quality benchmarks and parameters for the various academic and administrative activities of the College;
- to organize inter and intra institutional workshops, seminars on related themes; and
- to document various programmes and activities of the College, leading to quality improvement.
The Finance Committee consisting of the Member nominated by the Society Governing Body, Finance Officer nominated by the University, Faculty member nominated by the Principal and the Principal as the Chairperson meets to check if necessary procedures and rules have been followed in purchases made. During the meeting, the members check that expenses have budgetary provisions and proper allocation of funds under the different headings for various curricular and co-curricular activities. The Finance Committee meets to approve of the financial proposals referred to by the Principal.
- to set long-range financial goals;
- to help College develop an annual operating budget with staff;
- to approve of the budget;
- to monitor adherence of expenses to the budget; and
- to develop operating budgets that integrate strategic plans and objectives.
Board of Studies
The Board of Studies is a statutory body consisting of the Principal as the Chairperson, one University Nominee, Subject Experts, representatives from Industry and Meritorious Alumnus, and senior Faculty members to look into the structure of the existing programmes, scrutinize course syllabi, and amend academic rules and teaching standards if required. Further, the introduction of a new course, changes in the existing courses, suggesting panel of examiners and modification in the mode of assessment are also discussed in the Board of Studies Meeting. The Board of Studies meets as often as necessary, but not less than twice during the academic year.
- to review or amend the academic rules and teaching standards;
- to examine the structure of the existing programmes, course syllabi; and
- to introduce new courses and modify evaluation standards.
The Academic Council consisting of the Principal as Chairman, Senior Faculty members, Experts in the field of Engineering, Industry and Medicine, two University nominees and One Member Secretary is responsible for the maintenance of standards of education, teaching, training, research and evaluation procedures. The Academic Council meets twice a year. Any changes or modifications carried out in the Board of Studies meetings are forwarded to the Academic Council for its approval. The meetings are held primarily to scrutinize and approve of the decisions taken by the Board of Studies with regard to courses of study, academic regulations, curricula, syllabi, instructional and evaluation procedures. The Academic Council can even reject the recommendations of the Board of Studies, citing reasons to do so. Furthermore, the Academic Council recommends to the College Autonomous Governing Body, proposals for institution of new Programmes, and regulations for the same.
- to suggest and direct the programmes for the efficient functioning of the College in academic aspects;
- to review the academic and related activities for sustaining the quality of education at the College;
- to assess the need for students and faculty development programs;
- to visualize and formulate perspective plans for the development and growth of the College; and
- to promote research and extension activities in the College.
Autonomous Governing Body Meeting
The Autonomous Governing Body that guides the College to fulfill the objectives for which the College has been granted the Autonomous Status is constituted of the President of the Society as the Chairman, four other representatives from the Management, two senior Faculty members, an educationist, an UGC nominee, the Regional Joint Director, Chennai as the nominee from the State Government, University nominee and the Principal as the Ex-officio Member Secretary. The Governing Body institutes scholarships and prizes and approves new courses and Programmes of study on the recommendations of the Board of Studies and Academic Council. The Governing Body evaluates the activities of the College, scrutinizes the statement of expenditure and approves the annual budget of the Autonomous Grant proposed by the Institution and recommended by the Finance Committee before submitting the same to the University Grants Commission (UGC), New Delhi.
- to develop and monitor the mission, purpose, priorities and strategies of the College;
- to engage with Parents, Alumni and Stakeholders to develop the institution;
- to suggest and/ or approve of the decisions of the Finance Committee; and
- to set and update standards for evaluating its own governance.
The College Committee constituted of the five members from the Management including the President and the College Secretary, a University nominee, two senior Faculty members, a non-teaching representative and the Principal, meets to discuss Administrative and Management related affairs pertaining to the College. All appointments, retirements and College related issues are discussed and decided in the College Committee, which provides input on the strategic direction to the Institution.
- to finalize all appointments made by the College based on the recommendations of the Selection Committee, internal promotions and retirements of Teaching Faculty members and Non-teaching Staff;
- to make decisions on College related requirements and subject;
- to decide on entering into Memorandum of Understanding (MoU) with academic Institutions within the country and overseas; and
- to enhance and equip Students, Teaching Faculty members and Non-teaching staff with required skills.
NKT College Parent-Teacher Association
The NKT College Parent-Teacher Association consisting of a parent elected as the President, Faculty members elected for the posts of Vice-president and Secretary, the Principal as the Treasurer and all other Teaching Faculty members as members. Meetings are conducted with all parents invited to discuss the facilities provided and strategic plan adopted by the Institution. Parents are informed of training programmes, action plans to improve slow learners, school internship programmes and other academic, academic related and extension activities of the College. PTA meetings strengthen the relationship between parents and the Institution. College activities receive a facelift when parents are involved in the decision making process. Suggestions and Feedback from parents are welcome during the meetings, and they are implemented if found feasible.
- to promote, maintain and develop opportunities for the harmonious development of students;
- to support the College in collective safety and security problems of students;
- to lend a hand in organizing different events at the College; and
- to raise funds to help the College provide extra resources for students.
NKT College Alumni Association
The Office Bearers of the NKT College Alumni Association is made up of an Alumni elected as the President, Faculty members elected for the posts of Vice-president and Secretary and the Principal as the Treasurer. Meetings are held with all Alumni invited to promote and foster mutually beneficial interaction between the Alumni and the Alma Mater. The main purpose of Alumni Association Meetings is to keep in touch with the Alumni so as to improve the functioning of the Institution. The members of the Association discuss the progress and performance of the Institution, and focus on constructive ways of contributing to the Institution and the society at large.
- to maintain the updated information of Alumni;
- to promote a sustained sense of belongingness to the Alma Mater; and
- to provide a forum for the Alumni for exchange of ideas on academic, cultural and social issues by organizing and coordinating reunion meetings of the Alumni.
Academic and Administrative Audit Report
The Academic and Administrative Audit is a system in an Institution to control and maintain high standards in the field of Education. The focus of the AAA is to evaluate the academic processes and mechanism of the Institution. The Peer Reviewed Internal AAA is carried out by the Internal Quality Assurance Cell Expert Team that includes the Principal, Senior Faculty members, a Management representative, Nominees from the Local Society, Alumnus, Stake Holders and the Member Coordinator of the IQAC. The team reviews the academic processes in the Institution and prepares a Report that will be presented during the IQAC Meetings and Autonomous Governing Body meetings. The suggestions and recommendations drawn out will be implemented in the future for the betterment of the Institution.
- to evaluate the course and program outcomes;
- to assess the performance of Teaching Faculty members, Non-teaching Staff and students to assure quality education; and
- to suggest curricular and co-curricular activities.
Kamala Nehru Students’ Hostel Committee
The Kamala Nehru Students’ Hostel is a safe haven for resident students staying far away from their home. The Hostel Committee consisting of the Principal as the Warden, Faculty members as the Deputy Warden, Day and Night In-charges, Head of the Catering Section, Maintenance Staff and Student representatives. Meetings are held with all hostel residents regularly and also when need arises to take stock of the functioning of the mess, cleanliness of the rooms, water and electricity facilities and any other issues. The Warden and Deputy Warden enquire of the welfare of the students and solve problems, if any.
- to provide clean, safe and comfortable accommodation to the hostel students;
- to monitor quality of food provided to the hostel students to keep them healthy;
- to maintain conductive atmosphere for study, and interchange of thoughts and ideas;
- to ensure security to the students who are residing in the hostel; and
- to learn to live together and strengthen their relations with mutual co-operation.